About IT
About IT: IT Governance

CAB (Change Advisory Board)

Change is the addition, modification or removal of anything that could have an effect on IT services. Changes are introduced to realize benefits and reduce service disruptions, defects, and re-work. The purpose of Change Management is to control (but not become bureaucratic) all the changes so we can protect the business, the continuity of our services, and optimize risk.

About CAB

Change Management doodle The establishment of the Change Management process necessitated the development of the governance structure to ensure that appropriate levels of authority are engaged in approving proposed changes.

The Change Advisory Board was founded on August 12, 2015. The CAB's Terms of Reference reflect its mandate, scope and modus operandi.

The Change Management Process

The process of managing changes to IT services has been documented in order to create a repetitive and predictable outcome no matter who in IT handles a change. The videos below will help you understand how IT manages changes. You may also elect to review the documented process in its entirety. See Change Management Process Definition for details.

IT Change Management & CAB

These brief, light-hearted videos, produced in collaboration with the Sheridan Production House and featuring Sheridan students, looks at the importance of IT Change Management and the role of the Change Advisory Board (CAB).

Change Management Part 1 [00:59]

Introduces the roles of the Change Originator and the Service Owner and explains their responsibilities in the change management process.

Change Management Part 2 [1:02]

Explains the role of the Change Manager and Business Owner.

Change Management Part 3 [00:41]

Highlights the role of CAB and introduces the change categortization and approval processes.

Change Management Part 4 [00:32]

Provides more detail regarding the levels of approval required for different change categories.

Change Management Part 5 [01:30]

Shows the inner workings of a CAB meeting and how changes are dealt with.

Change Management Part 6 [00:17]

Concludes with final thoughts on the CAB meeting.

Meetings

Meeting Agendas & Minutes*

CAB meetings are held every Wednesday at 10 a.m. unless otherwise indicated.

* accessible to Sheridan employees only

2017-2018 Academic Year

December 6, 2017

November 22, 2017

November 15, 2017

November 8, 2017

November 1, 2017

October 25, 2017

October 18, 2017

October 11, 2017

September 27, 2017

September 20, 2017

September 13, 2017

September 06, 2017

2016-2017 Academic Year

August 23, 2017

August 16, 2017

August 9, 2017

  • Meeting cancelled

August 2, 2017

July 26, 2017

July 19, 2017

July 12, 2017

July 5, 2017

Upcoming Meetings

CAB is scheduled to meet each Wednesday at 10:00 a.m. as required to address proposed or open change requests.

All meetings are scheduled for one hour and will be conducted via WebEx.

2017 Meeting Archives (Jan. - June)

June 28, 2017

June 21, 2017

June 14, 2017

June 7, 2017

May 31, 2017

May 24, 2017

  • no meeting

May 17, 2017

  • no meeting

May 10, 2017

  • no meeting

May 3, 2017

  • no meeting

April 26, 2017

April 19, 2017

  • no meeting

April 12, 2017

April 5, 2017

  • no meeting

March 29, 2017

  • no meeting

March 22, 2017

March 15, 2017

  • no meeting

March 8, 2017

March 1, 2017

February 22, 2017

February 15, 2017

February 8, 2017

  • no meeting

February 1, 2017

  • no meeting

January 25, 2017

January 18, 2017

January 11, 2017

  • no meeting

January 4, 2017

2016 Meeting Archives

December 21, 2016

December 14, 2016

December 7, 2016

November 30, 2016

  • no meeting

November 23, 2016

November 16, 2016

November 9, 2016

November 2, 2016

  • no meeting

October 26, 2016

October 19, 2016

October 12, 2016

October 5, 2016

September 28, 2016

September 21, 2016

September 14, 2016

CAB Membership

The membership of the CAB is flexible, depending on the change(s) being reviewed, to ensure that there is proper representation of the appropriate technical and business interests. In addition to the standing members referenced below, change originators, service owners and/or the business owners affected by a proposed change are invited to attend CAB.

CAB Representatives

CAB Chair(s)

Name Affiliated Area Date in Role
James Duncan Information Technology October 17, 2016
Vacant Non-IT TBD

Standing Members

Business Unit Primary Alternate
Office of the Registrar Bryan MacFarlane None
Faculty of Humanities & Social Sciences Vacant None
Faculty of Continuing & Prof. Studies Vacant None
Faculty of Applied Science & Technology Robert Pearce None
PSOB (Pilon School of Business) Dayan Ginige None
Faculty of Appl. Health & Comm. Studies Vacant None
Faculty of Animation, Arts & Design Martin de Bernardo None
Finance & Administration Vacant None
HR (Human Resources) Vacant None
CTL (Centre for Teaching and Learning) Yanfei Ma Farzana Jiwani
Student Services Lingling Jiang Jennifer Hance
Marketing and Communications Kevin Bunt None
Information Technology - CSG Ian Colquhoun Kevin McDermott
Information Technology - ISC Luke Chmilenko Jean Lu
Information Technology - ISG Stephen Taylor Martin Nowakowski
Information Technology - ESS Ausim Mobeen Evelyn Shoemaker
Information Technology - ITS Adrian Balaura Joel Thomas
Information Technology - CTG Trevor Hanekamp Arlene Smyth
Information Technology - PMO Guilherme Engmann Katherine Budaya-Billard

Advising Members

Business Unit Primary Alternate
Campus Security Josh Fortier Catherine Sloat
Facilities Management Hunter Kirkpatrick Carolyn Judd

Supporting Members

Name Affiliated Area
Vacant AVP, Information Technology
Julia Kraveca Change Management Process Owner
Randy Boden Cherwell Administration
Marcie Matsubuchi Recorder

Advising members have no voting privileges

Support & Resources

Change Management/CAB Resources

Cherwell Resources

Cherwell is the software tool used by Sheridan for IT Service Management (ITSM). The CAB utilizes Cherwell to manage change requests.

Cherwell Training Session Archives

The video linked below requires the WebEx Network Recording Player for Advanced Recording Format (.arf) files to view. This version, and other WebEx players, can be downloaded from sheridancollege.webex.com. Select Support > Downloads and follow the link under Recorder and Players.

Contacts

IT Change Manager/Process Owner

CAB Co-Chairs

Cherwell Training/Resources