sheridan
IT Services
Voice, Video & Collaboration Tools

Changes to MS Teams Recordings

image of hands holding phone with video play icon and share on screen[November 2, 2020] Microsoft has implemented a change that impacts the default storage location for Teams recordings that provides a much better user and sharing experience. This change is effective immediately.

How will this change impact me?

Previous to this change, a meeting recording was transcoded and stored in a Microsoft service called Azure Media Services. The option to download the recording was made available in the Chat tab of that meeting event for all attendees to download, with an expiry of 20 days.

With the update to default storage locations, your experience related to the use of Microsoft Teams Recordings will change in the following ways:

* If you have a need to block meeting participants from downloading your recorded meeting, that feature will be released by November 30, 2020.

Additional Information & Resources

Recording Storage Locations & Access Scenarios

Meeting Type Who clicked record Storage location Default Access Rights
1:1 Teams call  Caller Caller’s OneDrive
  • Caller has full rights to the recording file
  • Callee can download recording to their computer or their own OneDrive/SharePoint storage 
    • request Caller approval to re-share to internal/external recipients 
    • copy the recording to their own OneDrive/SharePoint storage
1:1 Teams call  Callee Callee’s OneDrive
  • Callee has full rights to the recording file
  • Caller can:
    • download recording to their computer or their own OneDrive/SharePoint storage
    • request Callee approval to re-share to internal/external recipients
Group Teams call  Any member of the call  Member who clicked on Record’s OneDrive
  • Member who clicked on Record has full rights to the recording file
  • Other call members can:
    • download recording to their computer or their OneDrive/SharePoint storage
    • request Recording Member approval to re-share to internal/external recipients
Meet Now/Scheduled Teams meeting with only Sheridan participants  Organizer Organizer’s OneDrive
  • Organizer has full rights to the recording file
  • All other members can:
    • download recording to their computer or their OneDrive/SharePoint storage
    • request Organizer approval to re-share with internal/external recipients
Meet Now/Scheduled Teams meeting with only Sheridan participants  Any Sheridan meeting member Member who clicked on Record's OneDrive
  • Member who clicked on Record has full rights Organizer has edit rights and can share
  • All other members can:
    • download recording to their computer or their OneDrive/SharePoint storage
    • request Recording Member approval to re-share with internal/external recipients
Meet Now/Scheduled Teams meeting with Guest participants  Organizer Organizer’s OneDrive
  • Organizer has full rights to the recording
  • All other Sheridan members have read-only access
  • Non-Sheridan members have no access and the organizer must share it with them
Meet Now/Scheduled Teams meeting with Guest participants  Other Sheridan meeting member Member who clicked on Record's OneDrive
  • Member who clicked on Record has full rights
  • Organizer has edit rights and can share
  • All other Sheridan meeting members have read-only access
  • Non-Sheridan members have no access and the organizer must share it with them
Meet Now/Scheduled Teams Channel meeting  Channel Member Teams' SharePoint location for that channel
  • Member who clicked on Record has full rights
  • Every other member’s permissions are based off of the Teams Channel's SharePoint permissions

Demo Video

The video below highlights the new Teams recording features.

Frequently Asked Questions

Why don't I see my Live Captioning text in my Teams Meeting Recording?

Unfortunately at this time the Live Captioning Text does not get stored in the Teams Meeting Recording, but there will be a bunch of new features coming to the Teams Meeting Experience by the end of December 2020 that includes the captioning/transcription of your Teams Meeting Recordings.

Do my Teams Meeting Recording files take up space on my OneDrive/SharePoint online storage?

Yes, the Recordings folder and any Teams Meeting Recording files will go against your OneDrive or SharePoint Online storage quotas of 1TB each. 1 hour of video storage is approximately 400MB.

If you are using the OneDrive app on your computer, you may want to not sync the Recordings folder to your computer as it may take up valuable space on your computers hard drive. See Choose which OneDrive folders to sync to your computer to learn how to stop the syncing of that folder.

How can I edit my Teams Meeting Recording?

If you are looking to edit your Teams Meeting Recording for redistribution, you can easily download the recording file to your computer from OneDrive/SharePoint and use the Video Editor app for Windows 10 or iMovie for macOS to make basis edits and share that edited video to your peers.

Questions or Concerns?

If you have questions or concerns about the changes noted above, contact the IT Service Desk at 905-845-9430 ext. 2150 or email servicedesk@sheridancollege.ca.